​LitArts RI provides a shared community and workspace. The following Terms of Use ensures that everyone is properly protected. Please contact operations@litartsri.org, with any questions.

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This Terms of Use is executed in accordance with the laws of the State of Rhode Island.

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​Acceptance of Terms

The services LitArts RI (“LitArts RI”) provides to you, the undersigned, are subject to the following Terms of Use (“TOU”).

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Although LitArts RI reserves the right to update the TOU at any time without notice to you, we will post any TOU updates on location and will contact you using the contact information provided in your Membership Agreement. If your contact information should change, please update it with us.

 

Description of Services

LitArts RI may provide you with access to office space, workstations, Internet access, virtual community, office equipment, meeting space, knowledge resources, and other services (collectively, "Services"). The Services at all times are subject to the TOU.

 

Regular Business Hours and Days

“Regular Business Hours” are generally from Tuesday to Sunday, except local bank/government holidays.

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LitArts RI is not responsible or liable for any failure or delay in providing Services arising out of or caused by forces beyond its control, including, without limitation, strikes, work stoppages, accidents, acts of war or terrorism, civil or military disturbances, nuclear or natural catastrophes or acts of God, and interruptions, loss of malfunctions of utilities, communications or computer (software and hardware) services.

 

No Unlawful or Prohibited Use

As a condition of your use of the Services, you will not use the Services for any purpose that is unlawful or prohibited by these terms, conditions and notices. You may not use the Services in any manner interfere with any other party’s use and enjoyment of any Services. You may not obtain or attempt to obtain any materials or information through any means not intentionally made available through the Services.

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You hereby represent and warrant that you have all requisite legal power and authority to enter into and abide by the terms and conditions of this TOU and no further authorization or approval is necessary. You further represent and warrant that your participation or use of the Services will not conflict with or result in any breach of any license, contract, agreement or other instrument or obligation to which you are a party.

 

Use of services

You agree that when participating in or using the Services, you will not:

• Violate any guidelines set forth in the Membership Agreement;

• Use the Services in connection with contests, pyramid schemes, chain letters, junk email, spamming, or any duplicative or unsolicited messages (commercial or otherwise);

• Defame, abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of privacy and publicity) of others;

• Solicit members, employees or guests within LitArts RI unless otherwise specifically granted permission;

• Upload, download, or otherwise make available, files that contain images, photographs, software or other material protected by intellectual property laws, including, by way of example, and not as a limitation, copyright, trademark laws (or by rights of privacy or publicity) unless you own or control the rights thereto or have received all necessary consent to do the same;

• Knowingly upload files that contain viruses, Trojan Horses, Worms, time bombs, cancelbots, corrupted files, or any other similar software or programs that may damage the operation of another computer or property of another community member;

• Publish, post, upload, distribute, or disseminate any unlawful content, plagiarized content, intellectual property, or applications and software content that breaks state law;

• Use any material or information, including images or photographs, which are made available through the services in any manner that infringes any copyright, trademark, patent, trade secret, or other proprietary right of any party;

• Restrict or inhibit any other user from using and enjoying the Services;

• Harvest or otherwise collect information about others, including email addresses, without the authorization or consent of the disclosing party;

• Violate any applicable laws or regulations.

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Participation in or Use of Services

You acknowledge that you are participating in or using the Services at your own free will and decision. You acknowledge that LitArts RI does not have any liability with respect to your access, participation in, use of the Services, or any loss of, loss from theft, or damage of information or personal property resulting from such participation or use.

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You are liable for the full cost of any damages caused by you or your guest(s) to any property, in the space, owned either by LitArts RI or its members.

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Harassment

LitArts RI prohibits harassment of any kind in the space, including sexual harassment, and will take appropriate and immediate action in response to complaints or knowledge of violations of this policy. Appropriate action may include immediate termination of your LitArts RI membership. For purposes of this policy, harassment is any uninvited or otherwise one-sided verbal or physical behavior, including, but not limited to, racial or ethnic slurs, flirtation and crude remarks, designed to threaten, intimidate or coerce a member, employee, or guest of LitArts RI within the physical or virtual space.

 

Member Privacy​

LitArts RI takes the privacy and safety of members very seriously. You shall not, unless given express, written approval, share any personal information of other LitArts RI members. This may include, but is not limited to: name, address, pen name, or any personally identifiable information that may lead to public outing or doxing.

 

Property

LitArts RI is not responsible for any property you leave behind in our Premises. It is your responsibility to ensure that you have retrieved all of your personal items prior to leaving.

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Prior to the termination or expiration of your membership, you must remove all of your property from the Premises. After providing you with reasonable notice, LitArts RI will be entitled to dispose of any property remaining in our Premises, and you waive any claims or demands regarding such property or our handling of such property. You will be responsible for paying any fees reasonably incurred by LitArts RI regarding such removal.

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Invoicing and Payment

You will be automatically invoiced monthly in advance based on your membership option. Also included is any variable charges that may have been incurred during the previous period (extra meeting hours, day passes, etc.). Payment is required at the beginning of the period, at the date specified in the invoice. Payment for casual usage is paid on the day of use unless other arrangement has been made with LitArts RI.

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LitArts RI reserves the right to alter or adjust any membership fees or costs. LitArts RI will post any updates to fees on location and will attempt to contact you to notify you using the contact information provided in the Membership Application.

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Renewals, Refunds and Terminations

This Agreement is automatically renewed at the end of each period with consent of each party. Once the payment for a one-month period of membership (“Period”) is complete, no refunds are possible.

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The TOU must be adhered to at all times. Failure to follow this TOU can result in non-renewal or even early termination of the membership. If you fail to comply with this TOU, LitArts RI reserves the right to terminate any Service at any time, immediately and without notice. This includes non-payment or violation of the Membership Agreement.

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You may terminate this Agreement by giving a written notice of termination and it shall be in effect as of the end of that Period. If you cannot provide timely notice of termination to LitArts RI before the end of the Period, or if a termination agreement between you and LitArts RI cannot be made, then the Membership shall continue to the end of the following Period and all fees for that Period will be due.

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Workshop, Podcast, and Meeting Rooms

You are required to reserve workshop and meeting rooms (“Rooms”) via LitArts RI’s staff or online booking system. Rooms are available on a first-come, first-serve basis. Cancellation of any Room reservations must be made 24 hours prior to commencement or you will be charged the full amount or have its hour value deducted.​

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An allotment of hours is included in some Memberships. These hours are NOT transferable to any other LitArts RI member or guest, and the Member must be present at all meetings using these hours. Hour are not accruable and will reset at the beginning of each Membership month. Overage may be charged at a discounted rate depending on Membership.

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All Room rentals are subject to LitArts RI’s Room Rental TOU.

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Virtual Community

Certain LitArts RI memberships qualify for access to a LitArts RI Virtual Community (“Virtual Community”) to allow connection between members. In using the application or software, you agree to:

• Follow the TOS of the application or software being used

• Not copy, share, or otherwise make public, private information shared within the Virtual Community from any LitArts RI member or employee without consent from said member or employee

• Not share your username and/or password with anyone who is not a LitArts RI qualified Virtual Community member

• Not post sexual, political, obscene, religious, slanderous, or otherwise professionally offensive comments

• Not promote yourself or your work outside of designated promotion channels

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On occasion, the LitArts RI may use screenshots, recordings, photos, etc. from virtual LitArts RI events and the virtual LitArts RI community for purposes of promotion, marketing, newsletters, social media, etc. The recording of virtual events will be announced at the beginning of each event.

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Please notify staff if you do not wish to have your image recorded or shared. Images, recordings, etc. will not be used with identifying names or personal information without written consent.

 

Insurance

LitArts RI carries Liability and Business Personal Property insurance. As a user, you are not required but it is strongly suggested that you carry a Renters Insurance policy to cover your own equipment while using our space. That policy may cover your current residence/office, as well as the premises of LitArts RI.

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Postal Services (USPS, FedEx, UPS)

If available, you may elect to receive mail at LitArts RI. We will accept mail and deliveries on your behalf during Regular Business Hours on Regular Business Days. LitArts RI has no obligation to accept bulk or oversized mail or packages, unless previous agreements are made between you and LitArts RI.

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Alcohol and Smoking

LitArts RI is largely an alcohol-free space. On occasion, LitArts RI may host events in which alcohol is served or may give your event permission to serve alcohol. At no time may you serve anyone who is under the age of 21, consume alcohol if you are under the age of 21, or legally serve and/or consume alcohol without the permission and presence of a  staff member. (can’t be kept in fridge w/o permission) Neither smoking nor vaping is not permitted on LitArts RI premises.

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Pets

Unfortunately, per the terms of our lease, no pets or animals are allowed in LitArts RI space unless required as a documented and trained Service Animal.​

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Disclosure of Information

LitArts RI reserves the right at all times to disclose any information about you, your participation in and use of the Services as LitArts RI deems necessary to satisfy any applicable law, regulation, legal process, or government request.​

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Disclaimer of Warranties

To the maximum extent permitted by the applicable law, LitArts RI provides the Services “as is” and with all faults, and hereby disclaim with respect to the services all warranties and conditions, whether express, implied or statutory, including but not limited to: merchantability, fitness for a particular purpose, lack of viruses, accuracy or completeness of responses, results, workmanlike effort and lack of negligence.

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Exclusion of Incidental, Consequential and Certain Other Damages

To the maximum extent permitted by the applicable law, in no event shall LitArts RI or its subsidiaries (whether or not wholly-owned), affiliates, divisions, and their past, present and future officers, board members, agents, shareholders, members, representatives, employees, successors and assigns, jointly and individually be liable for any direct, special, incidental, indirect, punitive, consequential or other damages whatsoever.

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These include, but are not limited to damages for: loss of profits, loss of confidential or other information, business interruption, personal injury, loss of privacy, failure to meet any duty arising out of or in any way related to the participation in or inability to participate in or use of the services, the provision of or failure to provide services, or otherwise under or in connection with any provision of this agreement, even in the event of the fault, tort (including negligence), strict liability, breach of contract or breach of warranty of LitArts RI.

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Limitation of Liability and Remedies

Notwithstanding any damages that you might incur for any reason whatsoever (including, without limitation, all damages referenced above and all direct or general damages), the entire liability of LitArts RI or its subsidiaries (whether or not wholly-owned), affiliates, divisions, and their past, present and future officers, agents, shareholders, members, representatives, employees, successors and assigns under any provision of this TOU  and your exclusive remedy for all of the foregoing shall be limited to actual damages incurred by you based on reasonable reliance up to fifty dollars (USD $50.00).

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The foregoing limitations, exclusions and disclaimers, including the previous sections shall apply to the maximum extent permitted by applicable law, even if any remedy fails its essential purpose.

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Assignment

This TOU and the rights and obligations of the parties hereto may not be assigned by either party without the other’s written consent, provided, however, that LitArts RI may freely assign this TOU to any affiliate or other party which has been assigned the rights and obligations relating to the LitArts RI program.

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Severability

In the event that any provision or portion of this TOU is determined to be invalid, illegal or unenforceable for any reason, in whole or in part, the remaining provisions of this TOU shall be unaffected thereby and shall remain in full force and effect to the fullest extent permitted by

applicable law.​

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Meeting Room Rental Terms of Use

​​LitArts RI welcomes the public use of its workshop, podcast, and meeting rooms. Please note, scheduling preference will be given to LitArts RI sponsored events and LitArts RI members.

 

Reservations are required to rent at LitArts RI. All reservations must be made via LitArts RI’s staf or online booking system. You are responsible for the room and the conduct of your guests.

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This Terms of Use is executed in accordance with the laws of the State of Rhode Island.

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Acceptance of Terms

The services LitArts RI (“LitArts RI”) provides to you, the undersigned, are subject to the following Terms of Use (“TOU”).

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Description of Services

LitArts RI may provide you with access to conference space, event space, Internet access, office equipment, podcasting equipment, and other services (collectively, "Services"). The Services at all times are subject to the TOU.

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LitArts RI is not responsible or liable for any failure or delay in providing Services arising out of or caused by forces beyond its control, including, without limitation, strikes, work stoppages, accidents, acts of war or terrorism, civil or military disturbances, nuclear or natural catastrophes or acts of God, and interruptions, loss of malfunctions of utilities, communications or computer (software and hardware) services.

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Quick Rules

You agree that when participating in or using the Services, you will not:​

• Defame, abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of privacy and publicity) of others;

• Knowingly upload files that contain viruses, Trojan Horses, Worms, time bombs, cancelbots, corrupted files, or any other similar software or programs that may damage the operation of another computer or property of another community member.

• Publish, post, upload, distribute, or disseminate any unlawful content, plagiarized content, intellectual property, or applications and software content that breaks state law

• Restrict or inhibit any other user from using and enjoying the Services.

• Solicit members, employees or guests within the LitArts RI unless otherwise specifically granted permission

• Violate any applicable laws or regulations.

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Participation in or Use of Services

You acknowledge that you are participating in or using the Services at your own free will and decision. You acknowledge that LitArts RI does not have any liability with respect to your access, participation in, use of the Services, or any loss of, loss from theft, or damage of information or personal property resulting from such participation or use.

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LitArts RI is not responsible for any property you leave behind in our Premises. It is your responsibility to ensure that you have retrieved all of your personal items prior to leaving. When leaving, you must clean up the meeting room and leave it in the condition in which it was found. A fee may be assessed for any special cleaning or repairs.

 

Guests and Invitees

All guests must check in at one of the front desks upon arrival. Please be sure your guests only gather in the designated waiting areas near each front desk.​

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You are liable for the full cost of any damages caused by you or your guest(s) to any property in the space, owned either by the LitArts RI or its members. LitArts RI is not responsible for any property you or your guests leave behind in our Premises. It is your responsibility to ensure that you or your guests have retrieved all personal items prior to leaving.

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Food, Alcohol and Smoking

Alcoholic beverages are prohibited in all meeting rooms, unless special request has been made to serve alcohol with the permission and presence of a LitArts RI staff member. Food and drink are welcome and permitted, but arrangements for food delivery, as well as set-up and clean-up, are your sole responsibility. Smoking and vaping are not permitted on LitArts RI premises.

 

Harassment

LitArts RI prohibits harassment of any kind in the space, including sexual harassment, and will take appropriate and immediate action in response to complaints or knowledge of violations of this policy. Appropriate action may include immediate expulsion from the premises. For purposes of this policy, harassment is any uninvited or otherwise one-sided verbal or physical conduct, including, but not limited to, racial or ethnic slurs, flirtation and crude remarks, designed to threaten, intimidate or coerce a member, employee, or guest of LitArts RI within the physical or virtual space.

 

Pets

Unfortunately, per the terms of our lease, no pets or animals are allowed in the LitArts RI space unless required as a documented and trained Service Animal.

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Severability

In the event that any provision or portion of this TOU is determined to be invalid, illegal or unenforceable for any reason, in whole or in part, the remaining provisions of this TOU shall be unaffected thereby and shall remain in full force and effect to the fullest extent permitted by applicable law.

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Payments, Refunds, and Cancellations.

All rental fees are due at the time of reservation. Cancellation of any Room reservations must be made 24 hours prior to commencement or you will be charged the full amount of your reservation. If cancellation of any Room rental is made before 24 hours prior to commencement, you will be refunded the full amount of your rental fees.

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This TOU must be adhered to at all times. Failure to follow this TOU can result in dismissal of you and/or your guests from the LitArts RI space with no refund. LitArts RI reserves the right to refuse a Room rental to anyone who has previously violated this TOU.